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Executive Assistant: CPC
Yaoundé: Deadline 30 septembre 2017
The Center Pasteur du Cameroun (CPC) is recruiting an Executive Assistant for service.
Position: Executive Assistant
Status: Executive Assistant, 9th grade, step A, full-time, one (01) year, renewable - includes a 3-month trial period, which can result in a permanent contract.
Place of employment: Center Pasteur du Cameroun (CPC), Yaoundé, Directorate General.
Working environment: The Center Pasteur du Cameroun (CPC) is a public administrative institution under Cameroonian law under the dual supervision of the Ministries of Public Health and Finance. He is a member of the International Network of Pasteur Institutes. The CPC is the national reference and public health laboratory. In accordance with the health sector strategy of the Ministry of Public Health of Cameroon, the CPC develops public health missions on which are added research projects, service missions (medical analysis, vaccinations, water and food analysis) Training missions and quality management system in accordance with international standards ISO 15198 and 17025 in our fields of competence.
Missions and Activities
The Executive Assistant collaborates closely with the Director-General to facilitate the implementation of his / her mission and the exercise of his / her responsibility. He takes charge of the organizational tasks, finds the information and passes it on to the General Manager in order to resolve the practical or secondary questions that arise in the General Management.
In this capacity, the Assistant Director is responsible for:
Managing the Director General's Secretariat:
Filter and respond to important phone calls, Ensure the opening of mail and its distribution, and to treat all correspondence and all important documents, Format and enter all mail from the General Management, etc.
Assist the General Manager in the implementation of the mission and the exercise of its responsibility:
Keep the agenda of the General Management, make appointments, manage its planning, Organize the Director General's travel by taking charge of all material organization (reservations, purchase of transport tickets, preparation of documents, etc.), Organize certain working meetings: invite the persons concerned, ensure the preparation of the room, ... Possibly, attend the meeting and write the minutes, Assume, independently, specific tasks at the request of the Director General, Ensure liaison between the General Management, the other departments and the services; Report regularly on its activity through a dashboard containing the performance indicators previously defined with the Director General, etc.
Theoretical and operational skills
Knowledge of the general organization and functioning of the CPC, General knowledge of administrative and secretarial management techniques, Good drafting skills, Very good command of the office techniques, Excellent oral and editorial skills, Proficiency in Office and Office tools (Word, Excel, Powerpoint Outlook 365 ...) Use of the modes of communication (telephone, fax, messaging, electronic agenda ...), Analysis and management of information requests, Organizational ability, versatility, Ability to work as a team, Fluency in English communication required, Ability to perform various tasks optimally, taking into account priorities, Knowledge of filing and archiving methods.
Discretion, sense of confidentiality, Good relationship, good presentation, Strong organizational capacity, rigor and method, Ability to represent the vision of the General Management, Good resistance to stress.
Diploma and professional experience
Being holder of a BTS in administrative techniques or an equivalent diploma, Justify a minimum of three years' professional experience in a similar position.
Applications must be submitted by 30 September 2017 to the secretariat of the Director General of the Pasteur Center of Cameroon (Yaoundé), under cover of "Recruitment Assistant de direction".
Candidates will be evaluated after selection of the dossiers by a written test and / or by a recruitment interview. Only short-listed candidates will be summoned
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