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FACILITIES MANAGEMENT ASSISTANT

 

PURPOSE OF THE JOB

The Facilities Management Assistant is expected to demonstrate a spirit of initiative and a great sense of organization in a safe and cost-effective operations manner. The Facilities Management Assistant’s overall responsibility is to take lead in all facilities management activities. These activities shall be carried out as required and with compliance with the Company’s HSE standards;

PRINCIPAL ACCOUNTABILITIES AND RESPONSABILITIES:  

  • Perform the onsite supervision of contractors for maintenance and projects activities for APCC, General services: Electrical, Power generation, Air conditioning, Plumbing, UPS, Access control, Fire detection, CCTV, Network cabling, Civil engineering, Woodwork, sewage treatment; 
  • Support the proper execution and follow-up of maintenance and projects activities plans in line with the Company’s HSSE MS and standards; 
  • Elaborate Keys HSSE documentation for maintenance and project activities: Safe Work Plan (SWP), Job Hazards Analysis (JHA), Permit To Work (PTW), Management Of Change (MOC); 
  • Elaborate monthly man-hours report for General Services Department and submit to HSSE department;
  • Elaborate monthly Environmental report for General Services Department and submit to HSSE Department; 
  • Record office and accommodations maintenance costs and provide monthly and quarterly reports; 
  • Perform inventory of all office and accommodations equipment;
  • Record maintenance and services request in the Computerized Maintenance Management System (CMMS);
  • Analyze all maintenance and services request, provide priorities and schedule interventions ;
  • Analyze completed work orders and process their close-out in a CMMS;
  • Support in office design, office allocation and office move;
  • Organize the delivery of office services (Office cleaning and sanitization; Photocopy services; Provision of office stationeries; provision of drinking water, coffee, breakfast products);
  • Organize the delivery of services to company guest house and expatriate accommodation;

 DIMENSIONS :                                           

  • All Departments and Staff including ALT members and expatriates;
  • Various Service Providers, Contractors, Engineers and Technicians;
  • Perform onsite supervision of thirty (30) contractors staff;

 

EXPERIENCE/COMPETENCE REQUIREMENTS : 

 

  • A Bachelor’s Degree in Engineering (Engineer’s degree in Maintenance, Electricity or Civil Engineering or in any equivalent technical discipline);
  • At least 3 years of relevant working experience. Professional training in various capacities and industries;
  • Good technical knowledge of the material/services required, good negotiating and communications skills; high moral and ethical standards as well as the ability to work independently;
  • Proficiency in French and English;
  • Excellent written communications and presentational skills;
  • A broad outlook and analytical skills;
  • Interest in developing leadership skills and assuming more responsibility;
  • Good customer/client’s relations;
  • High safety awareness and risk mitigation;
  • Demonstrate personal effectiveness and professional mastery;
  • Demonstrate good capacities in both technical and general administration;
  • Be customer focused.

 

WEB SITE: Applications are received solely through http://www.emplois.groupe-cible.com

 

 

DEAD LINE :                                                           20 October, 2019                                                                                        


   

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