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Yaounde, Cameroon: Deadline - 28th September 2017
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at over 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000 - nine of 10 who work in the field - the Foundation’s global mission is to eliminate pediatric HIV and AIDS by implementing HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
JOB TITLE: Finance Assistant
REPORTS TO: Finance Officer
SUMMARY OF THE POSITION
The Finance Assistant (FA) will be a member of the Operations team and will be co-located with and supervised by the Finance Officer in Bastos, Yaoundé, Cameroon
The Finance Assistant will support the Country Office with the efficient and effective delivery of accounting and financial management activities. Supporting the Finance Officer, the FA will be responsible for ensuring all programmatic financial activity is recorded in the QuickBooks accounting system in compliance with the Foundation’s rules and regulations. The FA will assist in the preparation, processing, review and tracking of payment vouchers, advances, expense reports and other finance reports, as directed. The FA will provide support to teams in the adherence of financial policies and procedures, as well as all applicable donor rules and requirements.
1. Accounts Payables
Assist in timely processing of staff advances for travel and activities
Assist in timely processing of activities participants mobile payments
Assist in processing of supplier invoices within agreed timelines
2. Accounts Receivable
Assists in collection and review of employees’ and regional office expense reports, ensuring the accuracy, completeness, and clear business justification of all submitted expenses
Discuss operational challenges with Finance Manager and partner with staff to respond to questions on Field Office and Foundation policies and procedures
Assists in accurate posting of the advances liquidating expenses to QuickBooks
Raise compliance and operational issues to Finance Manager
3. Cash/Bank Management
Conducts ad hoc cash counts
Ensure timely banking of any unspent amounts refunded by staff as well as any checks written in favor of the Foundation for various transactions.
4. Statutory Requirements
Ensure all statutory remittances are paid on time, and that accurate amounts are paid
Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny
5. Monthly Reporting activities
Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
Ensure field offices meet all reporting deadlines for QuickBooks end of the month Reports
6. Other Responsibilities
Support with audits, compliance and internal controls’ procedures
Any other work-related duties as may be assigned
A holder of a BSc in Accounting, Finance or Economics.
Professional training in accounting (ACCA, CPAII)
At least 3 years of continuous professional experience in same field in an INGO or multinational company.
Knowledge of the QuickBooks accounting package
Knowledge of Microsoft Office (particularly Microsoft Excel)
An excellent mastery of the English language and a working knowledge in French
Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
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