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US Embassy Job Offer: Supply Clerk
BASIC FUNCTION OF THE POSITION
Under the supervision of the Property Management Supervisor, the incumbent manages the maintenance supply division of Expendable Supply and Property. He/She stores and issues Facilities Maintenance supplies to Facilities Maintenance technicians; and performs supply clerical duties.
Detailed Duties and Responsibilities for Supply Clerk:
Under the supervision of the Property Management Supervisor, the incumbent manages the maintenance supply division of Expendable Supply and Property. He/She stores and issues FM supplies to FM technicians. Performs supply clerical duties.
Place all procurement orders in ILMS Ariba for both oversea and local purchase of supplies for all FM shops. Study maintenance catalog and carry out internet research to maintain a mastery of most performant and cost effective spare parts and tools for maintenance technicians. Maintain and systematically update information on vendor identification, price quotes, model numbers, part numbers and item specifications. Control quality of materials delivered by vendors. 35%
Issues maintenance supplies and tools to FM technicians as requested through stock request in Ariba. Use sound judgment to correct request where necessary and reject unreasonable ones. Verifies if document is approved by FM hierarchy but takes initiative using sound judgment to do express issue in case of real emergencies. Picks items from shelves, updates ILMS database, and records balance on bin cards and in ILMS database. Delivers items to maintenance technicians, foremen and supervisors. 25%
Maintains stock record cards and ILMS Expendable Database for all FM supplies. Systematically update data as new supplies come in and as items are issued on a daily bases. Work with supervisor to establish minimum and maximum stock levels and re-order points to avoid overstocking or running out of stock. Manage all FM supply store rooms with property with more than $400,000 on a daily basis keeping it orderly, clean and safe. . Prepares stock cards for new items where necessary. Provides information to requestors on its availability and suggests substitutes when appropriate. 20%
Unpacks and stocks supplies upon arrival at the Embassy warehouse. Assist Receiving Clerk to open and check quantities and conditions of cartons and boxes. Unpack and stock supplies, report damage and arrange items on shelves to provide efficient space usage and ease identification of items. 10%
Collects information to initiate new orders for replenishing supplies by the use of My -services. Participates in making correction to office catalog and types reports and memoranda. 5%
Assists in conducting annual inventory in the shop and conducts periodic inventory and reconcile inventory findings. Assist in preparing disposal documents. Perform other duties as assigned. Operate forklift and warehouse truck as needed. 5%
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
EDUCATION: Completion of secondary school is required.
EXPERIENCE: At least 2-year experience as a warehouseman, maintenance worker, or in any supply related position in an international organization or a large local institution is required.
LANGUAGE: Level III (Good Working Knowledge) Speaking/Reading/Writing English and level II (Basic Knowledge) speaking/reading French are required. (This will be tested.)
SKILLS AND ABILITIES: The incumbent must have arithmetic skills; ability to know the functions and location of supply items; patience and tact in dealing with the public; physical strength to move heavy items up to 40 kg; computer skills – typing at least 20 wpm and use of Microsoft Office (Word, Excel, Outlook). (Skills and abilities will be tested)
JOB KNOWLEDGE: The jobholder should have the ability to acquire knowledge of the Department of State supply procedures; the use of General Services Administration (GSA) and other catalogs; know the residences and equipment of all Embassy officials. He/She should be able to acquire knowledge on the use of specialized software related to this position and research information on the internet.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained on our website at https://cm.usembassy.gov/embassy/jobs/ and/or by contacting the Human Resources Office at Ext. 4006.
HIRING PREFERENCE SELECTION PROCESS: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
Management may consider any of the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
The candidate must be able to obtain and hold a Locally Employed Staff security clearance.
HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.